Statement
The Company (CBRE K.K.and CBRE Japan K.K.; collectively referred as the "Company,""we," "us," or "our") will observe the Privacy Policy as stated below to ensure that we comply with the Act on the Protection of Personal Information and appropriately treat all personal information to be provided by you.
Date of establishment:April 1, 2005
Date of amendment:January 1, 2012
Privacy Policy
1. Purpose of the collection and use of personal information
The purpose and scope of the Company’s use of the personal information to be provided by you shall be as follows.
CBRE K.K.
- To provide our services
- Representation and intermediary business for the sale, exchange, and leasing of real estate
- Representation and intermediary business for the sale of beneficial interest in trust, handling services for private placement
- Investment advisory and agency business
- Real estate appraisal transactions
- Real estate investment advisory and agency business, construction and design operations, and construction supervision operations
- Leasing, operation, and administration of real estate
- Project planning, research, analysis and information-provision services for real estate
- Various publication- and advertising-agency-related businesses and sales promotion businesses
- Contract business for various publications (Project planning and production)
- Research, appraisal, and total consulting business for the real estate market
- Information-provision business for real estate
- Consulting business with respect to real estate strategy and investment
- ...and Businesses incidental to or consulting businesses related to the foregoing
CB Richard Ellis Asset Services K.K.
- To provide our services
- Property management service operations
- Representation and intermediary business for the sale, exchange, and leasing of real estate
- Consulting business related to real estate strategy
- Consulting business for construction, design, and project planning
- ...and Any and all businesses incidental to the foregoing and related consulting businesses
CBRE Japan K.K.
- To provide our services
- Representation and intermediary business for the sale, exchange, and leasing of real estate
- Project planning, research, analysis, and information-provision services for real estate
- Leasing, operation and administration business for real estate
- Sale and mediation of office equipment and telecommunication equipment, construction of telecommunication facilities
- Various agency and representative businesses related to real estate
(Contract administration business, facilities administration business, database administration business, etc.)
- ...and Any and all businesses incidental to the foregoing and related consulting businesses
Purposes and scope common for each Company
- To send you various books and publications for which you apply
- To provide you with materials upon your request
- To reply to various other applications or inquiries
- To provide beneficial information related to the real estate business
- To ask you to provide your opinions
- To promote and develop business with business partners
- To confirm your identity and contents on inquiry
- To review qualifications when we receive applications for employment
Note:additionally, that we may preserve information from applicants to deliberate whether to hire them in the future, unless the applicants request otherwise.
- In addition, the scope of our operations
- ..and To provide personal information to third parties, to the extent necessary to achieve the purposes stated above.
2. Information provided to third parties
If any of the following circumstances apply, we may disclose necessary information to any third party, including corporate names, departments, positions, names, addresses, telephone numbers, e-mail addresses, or the like, among the personal information we store, by postal mail, telephone calls, e-mail, or the delivery of documents by other means; provided, however, that we will stop providing the relevant information upon the request of the principal.
- If the principal approves
- If laws and ordinances require the disclosure
- If any objective right or interests, such as human lives, bodies, or properties are likely to be impaired and we need to provide personal information in order to protect them, and it is difficult to obtain the principal’s consent
- If we need to provide personal information in order to improve public health and promote the healthy growth of children, and it is difficult to obtain the principal’s consent
- If we need to provide personal information in order to cooperate with administrative operations conducted by national or local government, an agency of the same, or another organization entrusted by the same in accordance with laws and ordinances, and the performance of the operations is likely to be impaired if we wait for the principal’s consent
- ...or If we provide personal information to any third party to the extent necessary to attain any purpose as stated in 1. above.
3. Shared use by group companies
The following group companies may use and share required items such as your corporate names, departments, positions, names, addresses, telephone numbers, and e-mail addresses, among the personal information we store, to the extent necessary to attain any purpose as stated in 1. above. In such cases, the group companies will protect your information by the same methods and to the same extent that we do.
- CBRE K.K.
- CB Richard Ellis Asset Services K.K.
- CBRE Japan K.K.
4. Assurance of the correctness and security of personal information
To assure the correctness and security of personal information, we perform safety measures for personal information and endeavor to prevent unfair access to personal information and the loss, destruction, modification, or leakage of personal information.
5. Revision and improvement of entrusted companies
To further assure the protection of personal information, we plan to review and improve our business entrustments. When we intend to enter into a business entrustment agreement, we will require the entrusted companies to observe the Act on the Protection of Personal Information, and thus strengthen the administration and supervision of the entrusted companies.
6. The system for protecting and administering personal information, and dissemination of the details of the system to promote thorough understanding among all employees
The Company will establish a person in charge of the protection and administration of personal information and define his or her duties. Accordingly, the Company will develop a system by which we can appropriately perform activities for personal information protection and continue to make further improvements.
The Company will also have all of its employees (including directors and corporate auditors, regular employees, contract employees and dispatched employees) familiarize themselves with, and strengthen their approaches to, personal information protection.
7. Disclosure, revision, and cessation of the use of personal information, and cessation of provision of personal information to third parties
When an applicant requests the Company to disclose, revise, or cease to use personal information, or to cease to provide personal information to third parties, we will confirm that the applicant is the principal and thereupon respond to that request within a reasonable scope and period, unless we have specific reasons to do otherwise.
8. Contact, etc.
We will establish a contact point for inquiries regarding personal information, for customers and other parties related to our Company. Please address inquiries to the contact point below for email inquiries regarding personal information.
Later, we will reply via e-mail or by sending a document. (We may separately request fees for this procedure. To confirm the identity of a principal according to the contents of any inquiry, please understand that we may request the person to come to our Company.)
Contact Information
E-mail：privacy@cbre.co.jp
Address: Information security committee, secretariat
9. Revision of Privacy Policy
We may revise our Privacy Policy for any reasons, such as any amendment of laws or ordinances. Changes of this type will be announced on the Homepages. When browsing the Homepages, please check for up-to-date information from time to time.
Terms of Use of the Homepages
Security
Databases of registered personal information of customers who have used the Homepages will be stored in a system protected by firewall for protection against external access. When a customer applies for a purchase or a user registration, we will process the information using SSL data encryption technology to protect the customer’s data. This will reduce the possibility of any leak or unauthorized modification of personal information entered by customers.
Cookies
Some of the pages among the Homepages use cookies. Our web server refers to cookies to identify your computer. If you visit the Homepages again, you can browse it more conveniently by using the customizing function. We may use access log information for statistical analyses, such as surveillance of the number of Homepage hits. When doing so, we will not violate your privacy in any way.
You can also configure your system to reject cookies via your browser setup. If you do so, however, you may not be able to use some or all of the services on the Homepages.
Records of access logs
The Company records access logs of accesses to the Homepages. The access logs include domain names, IP addressees, types of browsers used, access dates, and the links of the computers that have accessed the Homepages. The access logs do not include any information that can be used to identify persons. We use the access logs for statistical analyses related to the maintenance and administration, and the popularity of the Homepages. We do not use them for any other purposes.
Personal information in websites with links on the Homepages
The Company links the Homepages to the websites of third parties (other companies and associations) to more conveniently provide you with useful information and services. The Company assumes no obligations regarding the collection and handling of the personal information provided in the websites linked. Please confirm the Privacy Policy on each such website.
Reporting services, etc.
The Company will provide real estate information to those who have approved reporting service via e-mail by sending various arrangement application forms. If you desire to revise registered information or suspend the service, you may take the prescribed procedures.